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Effective deal rooms can streamline M&A processes like due diligence, fundraising, and negotiations. These tools take away time-consuming tasks such as requesting and waiting for physical documents, scheduling meetings to exchange documents and addressing concerns regarding document confidentiality. Using these digital tools, M&A teams can quickly and easily review and evaluate documents and conclude deals on time without worrying about potential delays or misunderstandings.

PandaDoc’s virtual room software efficiently stores all the deal artifacts in one secure storage space. Its user-friendly interface allows users to find the information they’re looking for and allows them to make adjustments quickly without hassle. This reduces email threads and also eliminates editing conflicts, preventing confidential documents from being saved on personal devices or computers outside of the virtual data room. PandaDoc’s extensive security and auditing capabilities eliminate the requirement for users of the virtual data room to purchase or install new hardware or other software to access documents. The 256-bit encryption helps protect against the most determined hackers and other 3rd parties who could potentially gain access to confidential information.

If you are reviewing financial documents to support an investment in private equity or a venture capital transaction or managing accounting statements for the portfolio company, a virtual data space is designed to handle high-volume sensitive document review. It allows multiple remote teams to evaluate the same documents in a secured environment, avoiding the delays caused by courier services or face-to-face meetings. Users can log in using a secure device or browser and access the document suite 24 hours throughout the day, up to the point that the administrator removes their access.