Desiree Ashton Logo

As the due diligence process for M&A transactions gets more complex, businesses are turning to virtual data rooms (VDRs) to provide a fast, secure way to share and review documents. But how do you choose the most appropriate VDR that will meet your company’s particular needs?

Begin by determining what you want to achieve. Then, narrow down a few VDR providers that match your requirements. Review their websites and read reviews from customers. Find a user interface that is modern and sleek with efficiency and simplicity.

Make sure that the VDR is fully connected to your other tech tools once you’ve narrowed down your options. You can swiftly move from one program to the next on a platform that is well integrated. This will make it easier to complete the process of due diligence and other workflows.

The filing system of a VDR should be taken into consideration. Top-down file systems use subfolders and folders with logical structure that aid users in navigating files. This format is perfect for large projects as well as companies that need to organize their data according to department or by the stage of the project.

Pay attention to the security features each provider offers. The loss of data could be costly and put thousands, if not millions, of people at risk. During your shopping, eliminate any vendor that isn’t ISO 27001 compliant and feature two-factor authentication to reduce the theft of passwords as in addition to digital watermarking features to avoid document replication. The top-of-the-line VDR providers also provide 24-hour customer service that is multilingual and can assist you to learn about the features and functions of their solution.