Desiree Ashton Logo

A board meeting is when the top level of management, along with other stakeholders meet to discuss important topics and take decisions. A successful board meeting depends on a strong leadership team as well as a concise and clear agenda, and a set procedure for discussing and approving decisions.

Getting Started

The official who is the presiding officer starts the meeting by calling the meeting to order, and then welcoming all attendees at the scheduled time. The board secretary reads the minutes of the previous meeting, as well as the agenda, to ensure that everyone is on the right page. This also gives the board an members the opportunity to request any modifications or additions to the documents. The board will then go through the agenda and approve the minutes before proceeding.

Old Business

The board reviews unresolved items that were discussed but were not yet approved at the previous board meeting or any items put off until this one. They may also consider any new issues that come up during the meeting.

Reports of committees and officers

Then the presiding officer typically reads officer and committee reports to provide the board with information on where finances and projects stand. It is best to distribute these in advance for the board members to review and ask questions.

Next, the board discusses the organization’s performance in order to determine how it’s performing and where it could be improved. This is an excellent time to think about strategies for the future that encourage growth. Also, the board can talk about any obstacles that hinder progress.