Desiree Ashton Logo

Virtual board meetings are now a permanent feature of a lot of companies director and board member engagement. While remote working was once thought to be seen as an interim measure to help companies deal with the COVID-19 epidemic, it is now a feature that is incorporated into their board member and directors engagement. It may take some time for boards to become comfortable and productive in virtual environments.

It isn’t always easy to create a sense of community or interaction in a virtual context as it is in a physical setting. A quick poll, a quiz or even breakout sessions can help break up long presentations. Another issue is that people who are not used to using videoconferencing or teleconferencing platforms may be intimidated by making the switch online. This could result in lower levels of engagement than normal.

It’s crucial to make sure that the technology platform chosen for online board meetings is user-friendly so that it’s user-friendly for everyone. Prior to the meeting, it might also be beneficial to conduct a tech run-through to make sure that all participants have the proper equipment and can take part without issues. It’s also helpful to limit the duration of online meetings to avoid screen fatigue, as people may start to feel uncomfortable after staring at the computer screen for too long. A brief agenda with estimates of time limits for each item can help in the pace of the call and aid the chair in controlling the meeting.

www.justboardroom.com/basics-of-board-minutes/