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The board of directors is responsible for the direction of a company. They make decisions and set policy. In most companies the board has to be able to vote on any decisions. Your board must have clear rules for meetings and guidelines to ensure a successful decision-making procedure.

The majority of boards adhere to Robert’s Rules of Order. This is an English parliamentary rulebook written by American General Henry M. Robert to prevent meetings from becoming chaotic. While Robert’s Rules of Order is not mandatory for every board to implement, formal guidelines can be used to create an environment that allows for fair debates during meetings that are hybrid or virtual where directors might otherwise be lost in a shuffle of computer-generated faces.

This includes making sure the agenda is concise and clear. To accomplish this, well-written boards documents should be prepared and distributed prior to the meeting to ensure that directors are ready for discussion. It is essential to limit time spent on routine questions and reports, as they can delay the meeting.

Other rules for meetings include limiting the number of times someone can speak on any motion (two minutes) and making sure that all speakers remain relevant to the issue at hand. If a particular motion is becoming heated or causing tension, a motion to close discussion can be made with a vote of two-thirds. Finally, to keep the discussion from becoming a waste of time, it’s crucial that everyone respect each other and not undermine the other participants by attacking their motives or using sexist language.

essential board meeting procedures and rules