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A board portal is an online platform that secures all the documents and information regarding governance in your company. It provides access to members on any device and lets you monitor the progress of documents, increasing accountability and providing transparency.

A good board portal must have a central repository and an archive of all meeting-related documents including financials, audits, committee reports, agendas, meeting minutes, and more. It should also include secure file sharing that lets users upload files and share them with other users. It should also offer an easy to use electronic signature function that can be used for signatures on mobile devices or in person, as well as an integrated tool that can verify the validity of digital signatures.

Whether you’re a private company, non-profit or government agency, board portals offer comprehensive Virtual Due Diligence Rooms features that make it easier for directors and administrators to manage committees, calendars, surveys, voting, eSignatures/approvals, and more. The most effective solution is a flexible and robust framework that can work with your governance processes and integrates meeting dates, voting and surveys to your board members’ calendars.

It is essential that all stakeholders are included in the selection of the software for board management early enough, so that they can be trained and help with adoption. A well-designed portal for boards will ultimately help save time, increase collaboration and encourage transparency and accountability.